Privacy Policy

This Privacy Policy describes how PG Search and its affiliates (together, "PG Search", "we", "us", "our") collect, use, transfer, and disclose information about individuals. "Personal Data" is information that identifies you as an individual or relates to an identifiable individual.

This Privacy Policy describes our practices in connection with Personal Data that we collect and use through:

• Websites operated by us from which you are accessing this Privacy Policy (the "Site")
• Our social media pages (the "Social Media Pages")
• HTML-formatted email messages that link to this Privacy Policy
• Communications, including emails, calls, and messages (including SMS or similar communications, where used)
• Offline business interactions, including in-person discussions and telephone conversations

Collectively, we refer to the services provided through the Site, Social Media Pages, email messages, communications, and offline business interactions as the "Services".

If you do not agree with this Privacy Policy, please do not provide Personal Data to us through the Site or otherwise.

1. WHO WE ARE AND WHAT WE DO

PG Search is a UAE-based executive search and leadership advisory firm. We support clients with executive search, leadership assessment, market mapping, and related advisory services. These Services can involve the collection and use of Personal Data about candidates, clients, referees, and other professional contacts.

2. CONTROLLER AND PROCESSOR ROLES

Depending on the engagement, PG Search may act:

(a) as a controller, where we determine how and why Personal Data is processed (for example, maintaining our professional network, responding to enquiries, and delivering search and advisory services under our own methods), or

(b) as a processor or service provider on behalf of a client, where the client determines how and why Personal Data is processed (for example, where we support a client-managed recruitment or assessment process under the client's instructions).

If you have questions about Personal Data processed primarily on behalf of a client, please contact the relevant client first. You can also contact us using the details in Section 12.

3. PERSONAL DATA WE COLLECT

The type of Personal Data we collect depends on your interaction with us.

A. Personal Data you provide

If you contact us, participate in a search process, or share information for professional consideration, we may collect:

• Identity and contact details: name, email address, phone number, location (country), and professional contact information
• Professional information: employer, title, career history, education, qualifications, languages, and professional memberships
• Candidate materials: CVs, biographies, profiles, work history, and role preferences (for example sector, geography, mobility)
• Process information: notes and communications relating to meetings, interviews, and role discussions
• Reference information: referee names and contact details, and reference feedback, where you choose to provide this and have permission to do so
• Compensation and availability information, where you choose to share it

If you are a client or prospective client, we may collect business contact details and information needed to scope and deliver services (for example role requirements, reporting lines, stakeholder expectations, and mandate communications).

B. Personal Data from other sources

In executive search and market mapping, we may also collect professional information from:

• Public sources (for example corporate websites, published biographies, professional networking platforms, conference agendas, and media)
• Referees and professional contacts
• Our clients, where relevant to a mandate
• Service providers supporting assessments, technology, or due diligence, where used and lawful

C. Sensitive Personal Data

We do not request sensitive Personal Data (for example health information, religious beliefs, or biometric identifiers). Please do not submit sensitive Personal Data to us. If processing of sensitive Personal Data becomes necessary for a specific, lawful purpose, we will apply appropriate safeguards and, where required, obtain explicit consent.

D. Website and device information

When you use the Site, we may collect:

• IP address, browser type and version, device type, operating system
• Pages viewed, time spent, referral source, and usage logs

This information is used for security, performance, analytics, and to maintain the Site.

4. HOW WE USE PERSONAL DATA

We process Personal Data to operate our business and provide Services. Depending on the context, we may use Personal Data to:

• Respond to enquiries and communicate with you
• Identify and evaluate individuals for potential roles, including confidential mandates
• Present candidate information to clients where appropriate and lawful
• Conduct assessment and evaluation activities, where applicable
• Conduct research, market mapping, benchmarking, and talent analytics for mandate delivery
• Maintain and update our professional network and records
• Improve our Services, operational processes, and the Site
• Protect the security and integrity of our systems, and prevent misuse
• Comply with legal obligations and respond to lawful requests
• Establish, exercise, or defend legal claims

5. LEGAL BASES FOR PROCESSING

We rely on one or more lawful bases, depending on the context and applicable law, which may include:

• Consent (for example where you submit information to us or opt in to communications)
• Performance of a contract or steps taken at your request prior to entering a contract
• Legitimate interests (for example delivering executive search and advisory services, maintaining our professional network, protecting our business and systems), where those interests are not overridden by your rights
• Compliance with legal obligations

Where we rely on consent, you can withdraw consent at any time. Withdrawal does not affect processing already carried out.

6. WHO HAS ACCESS TO PERSONAL DATA

We may disclose Personal Data in the following circumstances, subject to appropriate safeguards:

A. Clients and mandate stakeholders

Where relevant and lawful, we may share candidate information with clients and the stakeholders involved in a mandate. For confidential searches, we may share anonymised or limited information at early stages.

B. Service providers

We may share Personal Data with trusted service providers who support our operations, such as:

• Website hosting and IT support
• Email, document management, and collaboration tools
• CRM or candidate relationship management systems, where used
• Assessment and analytics providers, where used
• Security and monitoring providers

Service providers are required to protect Personal Data and to process it only on our instructions.

C. Strategic partners and independent consultants

From time to time, we may work with independent consultants or partners supporting delivery. Where this occurs, access is limited to what is necessary and subject to confidentiality obligations.

D. Legal and regulatory disclosures

We may use or disclose Personal Data to comply with applicable laws, respond to lawful requests from public authorities, or protect the rights, safety, and property of PG Search, our clients, candidates, or others.

E. Business transactions

We may disclose or transfer Personal Data in the event of a restructuring, merger, acquisition, or sale of assets, subject to applicable legal requirements.

7. INTERNATIONAL TRANSFERS

PG Search operates in an international environment. Personal Data may be transferred to, stored in, or accessed from locations outside the United Arab Emirates. Where we make international transfers, we apply appropriate safeguards required by applicable law, which may include contractual protections and vendor due diligence.

8. COOKIES AND SIMILAR TECHNOLOGIES

We use cookies and similar technologies to support Site functionality, enhance user experience, analyse Site usage, and improve performance and security. Cookies may collect information such as pages visited, time spent, navigation patterns, and technical identifiers.

You can manage cookies through your browser settings. Disabling cookies may affect certain Site features. Where we use optional cookies, we may provide a cookie banner or settings tool to manage preferences.

9. DATA RETENTION

We retain Personal Data for as long as necessary for the purposes described in this Privacy Policy, including to comply with legal obligations and maintain appropriate records.

In executive search, it can be appropriate to retain candidate professional information to consider individuals for future relevant opportunities. You can request deletion at any time, and we will assess and action the request in accordance with applicable law and any lawful exceptions.

10. YOUR CHOICES AND RIGHTS

Subject to applicable law, you may have rights regarding your Personal Data, which can include:

• Access: request access to Personal Data we hold about you
• Correction: request correction of inaccurate or incomplete Personal Data
• Deletion: request deletion of Personal Data, subject to lawful exceptions
• Objection: object to certain processing, including direct marketing
• Restriction: request limitation of processing in certain circumstances
• Withdrawal of consent: where processing is based on consent
• Portability: request a copy of certain Personal Data in a structured format, where applicable

To exercise your rights, contact us using the details in Section 12. We may need to verify your identity before fulfilling a request.

Marketing choices

If you receive marketing communications from us, you can opt out at any time by using an unsubscribe mechanism (where provided) or by contacting us. If you opt out of marketing, we may still contact you for non-marketing purposes, such as responding to enquiries or communicating about an ongoing process where appropriate.

11. SECURITY

We implement reasonable technical and organisational measures designed to protect Personal Data, including access controls and operational safeguards. No method of transmission over the internet is completely secure. If you communicate with us by email, please do not include sensitive information.

12. CONTACTING US

If you have questions about this Privacy Policy or wish to exercise your rights, please contact:

Email: connect@pgsearch.ae
Address: HDS BUSINESS CENTRE, 39TH FLOOR, CLUSTER M, JUMEIRAH LAKE TOWERS, P.O.BOX: 15478, DUBAI, UAE.
Website: https://pgsearch.ae

13. UPDATES TO THIS PRIVACY POLICY

We review our privacy practices regularly and may update this Privacy Policy from time to time. Any changes become effective when posted on the Site. You can determine when this Privacy Policy was last revised by checking the Last Updated date at the top.